Creating a Urine/Blood Lab Result

  1. Login as an accredited lab user
  2. Within the Search area
  3. Click  New lab result
    mceclip0.pngSnag_b000569b.png
  4. Complete the mandatory fields with a red asterisk:
    • Sample Code, Sample Collection Date, Sample type and SampleA/B fields are mandatory at all times
    • See the autocomplete feature
    • Enter a Lab reference number (this could be the Client's Batch ID#) and Mission Order number if relevant
    • Complete the country, region and city for the sample collection
    • Complete the Sample Specific Gravity (Initial Testing Procedure), Sample Specific Gravity (Confirmation Procedure), pH
      When a Urine Lab/EQAS result is Saved in the Submitted or Partially submitted status with a Date Received by lab  that is equal to or greater than 1 March 2019 with a Test result = AAF/ATF, it is mandatory to provide a value in the field Sample Specific Gravity (Confirmation Procedure) for that result.
      When Date Received by Lab is equal to or greater than 1 April 2021:
        Specific Gravity (Initial Testing Procedure) is mandatory for Sample A and B1.
        Sample Specific Gravity (Confirmation Procedure) is mandatory for Sample B and B2. 
    •  Enter the Date Received by Lab, and (optionally) the Date Results reported and the Analysis Date & time.
    • Specify the mandatory Testing Authority (TA), Sample Collection Authority(SCA) and the optional Result Management Authority (RMA) .
    • Select who should be notified with the results in the Send Notification of results to box. [WADA, TA are automatically notified; IF as per ISL only for AAF results]. Click on the magnifying glass icon to search.
    • Select the Test Type – In or Out of Competition and the Gender.
      If In-Competition is selected, a text box for the Competition Name appears.
    • Complete the Sport/discipline. This field is populated by searching for the relevant sport/discipline from the database. Enter at least three letters from the desired sport name. Click on the magnifying glass icon to search. Select your Sport/Discipline from the pop-up window.
  5. Select the Test result. The Test result reason text box can be used to detail an explanation, e.g. in case the sample has not been analyzed (status entered as "not analyzed") or when an ATF turns into an AAF.
    Possible values for a Test result:
    • Negative: The analysis did not reveal a prohibited substance or high T/E ratio.
    • AAF: Adverse Analytical Finding. A prohibited substance or metabolite or maker was found
    • ATF: Atypical Finding. When further investigation is needed
    • Not analyzed
  6. Specify the Type of analysis.
  7. If applicable, enter details about the analysis in the Analysis Details/Explanation/ Opinion text box.Snag_b0020610.png
  8. On the Lab result/EQAS page the Lab user may indicate the capabilities and methods that were used when analyzing the sample. See this article.
  9. For Urine samples the details regarding the LH-Analysis can be provided:
  10. To add a metabolite and/or prohibited substance click on the Add Substance button, and select the required Class. The substance is mandatory when a substance class is selected. Click on the Add Metabolite to detail possible associated metabolite(s), and enter the appropriate information. If more than one prohibited substance and/or metabolite is to be reported, then click on the Add Substance and/or Add Metabolite button to detail each finding.
    The Only metabolite(s) checkbox can be checked to indicate that only metabolite(s) were detected during the analysis (not the parent). This will be explicitly reflected as such and clearly stated in the pdf Test report (produced by dint of the Print analysis result record- button). When the box is checked, at least one metabolite in combination with a substance/class has to be specified at the time of (partial) Submission.Snag_aeffb49c.png
  11. If a specific so-called Threshold substance (e.g. "ephedrine greater than the Decision Limit") is selected when Adding a substance in the previous step, then automatically the (Adjusted) DL, concentration/uncertainty section appears, which can be completed:mceclip0.png
  12. For the reporting of Steroid Profiling data (endogenous steroids) on Urine samples a dedicated section can be used. It allows for reporting on the:

    • Presence of microbial contamination
    • Steroid Profile Variables
    • Presence of Confounding Factors: The list of confounding factors displayed depends on the “Date Received by Lab” field in both the Lab Result and EQAS forms. Confounding factors will only be displayed after the field “Date Received by Lab” is entered. Snag_ab5d5baa.png
  13. To enter data for the Monitoring program use the indicator Analyzed for Monitoring program and enter the substances and estimated values. Multiple substances can be added, as well as the Comments to the sample which relates to the sample as a whole.
    The right to enter Monitored data needs to be included in your user account profile.Snag_ab69e6d8.png

  14. The default Status when creating a new lab result, is "Not Submitted".
    Possible values for the Status:
      • Not submitted: This means that the result can be saved in ADAMS, but is not yet available to the Testing Authority. Mandatory fields can be left blank when saving, except for the Sample code field.
      • Submitted: Once all analysis' are complete and ready to be submitted to the Testing Authority. All mandatory fields need to be filled out.
      • Partially Submitted: Not all analysis' are completed [e.g. some tests are in practice so expensive that the lab waits until there are enough tests to run for the economy-of-scale]. All mandatory fields need to be filled out
      • Cancelled: nothing can be changed.
        In the Status reason field the actual reason and need for modifying the value should be entered (for new records there is no relevance). The main idea of having a 'reason' to be entered is for safety purposes to ensure that neither a test result nor a record status value can be selected by mistake and then saved. The consequences of an accidentally wrongly selected 'AAF/ATF' or 'submitted' could be far-reaching, more so in legal disputes.Snag_b00f796c.png
  15. If you are ready to record the result, click on the Save button.
    ADAMS checks on duplicate entries of analytical results whenever they are created.
    The duplication check is made on a combination of the 5 parameters: Sample Code, Sample type , Sample A/B, Lab name and Date received by Lab . In case the sample code, sample type and sampleA/B are the same, but the Lab name or only the Date received by Lab is different, it is possible to enforce the data-entry of your result. Simply clicking on the Save-button on top of the page and disregarding the warning message would suffice.
  16. Using the Print Analysis Results record button prints a PDF report of the analysis results that is formatted like a test report. You may use this function for: printout for your own records or QC, a full test report to include in Documentation Packages, a print out to send to clients not yet utilizing ADAMS. It indicates who/when has submitted the results and performed the print: Submitted on; submitted by.
  17. If desired, Use the Notify button to notify other ADAMS-users within or outside your Lab.Snag_b014279b.png
  18. If desired, use the Print-button to print the entire sample information, in other words to create a hardcopy of the Lab result record as it is shown on the screen (page being displayed, related data in the database including data under the Tabs). It is recommended to print in View-mode and not the Edit-mode.

 

 

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