Conservation des données ADAMS

Automated retention rules have been built into ADAMS to give effect to the Retention Times described in Annex A of the International Standard for the Protection of Privacy and Personal Information (ISPPPI). These automated processes purge any data from ADAMS for which the retention period has expired. See an example of how these processes work below. Retention periods for any data not expressly provided for in Annex A is based on the criteria set out in Article 10 of the ISPPPI.

ADOs are responsible for respecting the retention times set out in Annex A and other retention criteria described in the ISPPPI for data they maintain outside of ADAMS.

Example – Retention Rules in ADAMS

PT is an international-level athlete that is part of the International Federation’s Registered Testing Pool (RTP). PT regularly submits whereabouts. PT participates in many major events, including in the 2021 Olympic Games. PT received a therapeutic use exemption (TUE) in advance of the 2021 Games that expired on 1 January 2022. During the Games, the Athlete Passport Management Unit responsible for reviewing PT’s Athlete Biological Passport recommends that an additional sample be collected. On 1 January 2022, PT decides to retire from sport. PT’s last doping control occurred on 1 December 2021. On 1 January 2030, one of PT’s samples from the 2021 Games is re-analyzed and returns an AAF. PT receives a final decision and a four-year sanction for having committed an anti-doping rule violation (ADRV) on 1 June 2030.

In the example, we focus on how long the last anti-doping information about PT is kept in ADAMS (e.g., the last test, last available whereabouts, etc.). We also focus on the normal application of the rules, not on possible exceptions explained in the ISPPPI. For complete details about the retention rules, see Annex A of the ISPPPI.

Data Category

Kept until

Why?

Profil du sportif

Athlete.png

PT’s demographic information (like name, date of birth, etc.) will be kept until 1 June 2040 (date when other associated records about PT – the sanction – are deleted).

PT’s contact information will be kept until 1 December 2031 (10 years after last doping control).

If other records are kept about a person, they need to be tied to that person in ADAMS, so some minimum profile information is kept until all other data is deleted, or 10 years from the last test, whichever is later.

Contact information is only kept for 10 years from the date of the last test to minimize data retention.

Informations de localisation

Whereabouts.png

PT’s last submitted whereabouts were for Q4 2021. PT was late in submitting these whereabouts, and so received a filing failure notification in early January 2022.

PT’s Q4 2021 whereabouts will be available until the end of Q4 2022. The filing failure record from Q4 2021 will be kept until December 2031.

Previous whereabouts continue to be relevant because three whereabouts failures within a 12-month period is a type of ADRV. Also, it would likely take a few months for PT to be removed from the international federation’s RTP after retiring in January 2022.

Evidence of whereabouts failures can be relevant to other ADRVs (e.g., tampering) that can be pursued up to 10 years after the date of the relevant conduct.

AUT

TUE.png

The TUE certificate expired on 1 January 2022, so it is kept until 1 January 2032 (10 years).

The TUE application and supplementary medical information provided to obtain the TUE was kept until 2023 (12 months after expiry).

It is important that evidence of approved TUEs is kept for as long as an athlete sample can be re-analyzed. Otherwise, an athlete could receive an ADRV for a substance for which they had received a valid exemption at the time the sample was collected. 

Contrôle

Test.png

PT’s last doping control was on 1 December 2021. The Doping Control Form, mission order, and other testing documents will be kept until

These testing documents are needed for sample re-analysis, which can happen up to 10 years from the date of sample collection, and for interpretation/validation of ABP data and results.

Résultats

Lab.png

PT’s last doping control was on 1 December 2021. Results from this doping control will be kept until 1 December 2031 (10 years).

On 1 January 2030, a sample from 2021 was re-analyzed and returned an AAF.

PT’s laboratory results were needed and relevant for sample re-analysis in January 2030.

AAF results from 2030 are relevant for an additional 10 years, because PT could be charged with another ADRV and receive a sanction for a second violation, based on a re-analysis of other samples collected before the end of PT’s career.

Passeport biologique de l'athlète

Results.png

PT’s last doping control was on 1 December 2021. The DCF was entered in ADAMS and matched to the analysis results on 15 December 2021.

PT’s last ABP data will be kept until 15 December 2031.

Even if PT’s sanction was based on the presence of a prohibited substance and not the ABP directly, the ABP data will have been relevant to bring the ADRV charge in 2030, when one of PT’s samples collected during the 2021 Games was re-analyzed. PT’s passport raised flags during the Games that led to additional sample collection. 

Results Management (ADRVs)

ABP.png

A final decision was issued on 1 June 2030, with PT’s suspension lasting until 1 January 2034. The decision and supporting case file will be kept until 1 June 2040 (10 years).

It is possible more of PT’s samples could be re-analyzed, and that PT could be charged with a second violation. If PT were to receive a second violation, the existence of a first sanction is necessary information to determine the length of the second sanction.

 

Cet article vous a-t-il été utile ?
Utilisateurs qui ont trouvé cela utile : 1 sur 1