In compliance with the Annex to the International Standard for Data Privacy, the rules governing the retention of information in ADAMS are described below.

Module Data Retention Periods Remarks ADAMS Trigger
1 – Athlete Name, Date of birth, Sport Discipline and Gender (includes user account) 10 yrs as of time when Athlete is excluded from ADO’s Testing program or as of time other data categories have been deleted (see, e.g. Section 6 - ADRV), whichever is later, Necessary to notify of ADRV and to keep a record of Athletes included in an ADO’s Testing program. Retained either until all associated records are deleted or based on the last date of sample collection
Contact information (phone number (s), email address, mailing address) 10 yrs as of time when Athlete is excluded from ADO’s Testing program Same as above. Based on the last Date of Test or the last record of an Athlete is deleted.
2 – Whereabouts* *(except for city, country, and In- Competition whereabouts information, which are needed for the Athlete Biological Passport- see section 7) Whereabouts (other than city, country and In-Competition whereabouts) 12 months as of end of the whereabouts quarter for which the data was submitted Relevant to count 3 whereabouts failures in 12 months’ time. End of the whereabouts quarter
Whereabouts failures (filing failures and missed tests) 10 years as of date of whereabouts failure Relevant to count 3 whereabouts failures in 12 months’ time and to other possible ADRVs. If ADRV, will also be kept as part of results management file (see section 6). Date of failure
3 - TUE TUE certificates and rejected TUE decision forms 10 yrs as of certificate date/date of rejection decision Can be relevant in case of re-Testing or other investigations. TUE approval/rejection date
TUE application forms and supp. med information and any other TUE info not otherwise expressly mentioned herein. 12 months from end of validity of TUE Loses relevance after expiration of TUE except in case of re- application. TUE approval date
Incomplete TUEs 12 months from date of creation Can be relevant in case of re-application. TUE creation Date
4 – Testing Doping Control Forms (DCFs) 10 yrs as of Sample collection date DCFs, associated mission/Testing orders, and chain of custody documents are relevant for Athlete Biological Passport and in case of re-Testing of Samples. If ADRV, will also be kept as part of results management file (see section 6). Date du contrôle
Mission/Testing orders Retained until all associated DCFs have been deleted Same as above. Date du contrôle
Chaîne de sécurité 10 yrs as of document creation date Same as above. Date du contrôle
Incomplete Testing documentation or documentation not matched to a Sample 12 months as of document creation date Documentation that is incomplete or not matched to a Sample typically results from a data entry error and is discarded after a short delay for data integrity purposes. Date of Test or Planned End Date
5 – Test results/Results Management Analytical test results (incl. AAF/ATF), laboratory reports, and other associated documentation As of Sample collection date / date of creation of relevant documents:    
10 yrs* Necessary because of multiple violations and retrospective analysis. If ADRV, will also be kept as part of results management file (see section 6). Result submission Date
6 –Proceedings and Decisions (ADRV)   As of date of final decision:    
Sanctions and Decisions under the Code Longer of 10 yrs or duration of sanction* Necessary because of multiple violations and possible duration of sanctions. Date of Decision or Duration of the sanction
Relevant documentation/files (incl. AAF or whereabouts failure record, case files, laboratory and ABP documentation packages, etc.) Longer of 10 yrs or duration of sanction Necessary because of multiple violations and possible duration of sanctions. Date of Decision or Duration of the sanction
7 – Athlete Biological Passport        
Résultats Biological variables, ATPF, APF, APMU reports, expert reviews and other supporting documentation. 10 yrs as of date of match between results and Doping Control Form Necessary because of multiple violations and to analyze or review biological variables, APMU reports and expert reviews over time. Date of result submission
Informations de localisation Whereabouts (only city, country and In- Competition whereabouts) 10 yrs as of end of the whereabouts quarter for which the data was submitted Needed to support atypical/abnormal results, or to refute Athletes' claims. End of the whereabouts quarter

 

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